HVAC Service Coordinator

Make your mark at the world's largest HVAC company

Daikin Applied is seeking a Service Coordinator where you will perform customer service, service fulfillment coordination, and administrative functions to best support the operations of a service office. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor!

Location: In office role out of our local service office located in Brandon, FL

What you will do:

• Work with Technician Supervisor and/or Operations, Service Center or District Manager in scheduling and dispatching of technicians for jobs (Startups/repairs, warranty, maintenance)
• Handles customer inquiries and routes questions of technical nature to the appropriate resource
• Tracking of time and attendance for technicians
• Coordinates job startups and maintain communication with the customer regarding scheduling for the startup and follow-up on jobs in progress/completed
• Invoices and bills customers
• Performs local office AP/AR functions and follows up with customer to ensure that payment has been received
• Coordinates warranty administration process, parts orders, and tracks shipments
• Answers telephones and greets customers while maintaining professional and courteous customer contact
• Assist new hires in the completion of their new hire paperwork, completes employer required sections of forms (I-9) and ensures that it is sent to Human Resources on the new employee's first day of employment
• Maintain OSHA logs
• Enters all information and maintains information into Enterprise Resource System. This includes work orders, new customer information, and technician hours for billing purposes
• Ensures timely close-out on all work orders and that all associated paperwork (P.O., etc.) is received and filed with the proper job
• Responsible for gathering local prevailing wage rate and completing sending hours worked by Technicians on those PW jobs to Human Resources
• Maintains filing for and office equipment (copier, telephone, fax, etc.)
• Provide initial notification of Workers Compensation claims to insurance carrier

What's in it for you:

• Medical/Dental/Vision coverage, PTO, 401K match, support for community involvement and much more
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best

Minimum Qualifications:

• High School Diploma or GED
• 3+ years of related experience in mechanical, electrical, or plumbing service field
• Work visa sponsorship is not available for this position

Preferred Qualifications:

• Experience with Accounts Receivable
• Bachelor's degree may be considered in lieu of work experience
• Experience with Astea and/or any other service tracking software
• Proficient knowledge of Microsoft Office Suite

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