Executive Assistant, FPA & Accounting

This role is considered Hybrid.

Overview

The Executive Assistant will provide detailed administrative support to the SVP, Finance, the Chief Accounting Officer (CAO) and additional support of other senior leaders as assigned. The ideal candidate will be a proactive, highly organized, and detail-oriented individual capable of managing a variety of tasks with discretion, efficiency, and professionalism. This role is critical in ensuring that both executives can focus on strategic objectives while the administrative operations run smoothly.

Key Responsibilities

Executive Support

• Manage the daily schedules of the SVP, Finance and CAO, ensuring they are kept up-to-date with their commitments and responsibilities.
• Arrange and coordinate meetings, conferences, and travel plans, including the preparation of detailed itineraries.
• Act as the first point of contact between the SVP, Finance/CAO and internal/external stakeholders, handling inquiries, requests, and communication in a timely and professional manner.
• Assist in preparing reports, presentations, and correspondence as needed.

Administrative Duties

• Prepare meeting agendas, take minutes, and ensure follow-up actions are executed.
• Maintain confidential files and records for the SVP, Finance and CAO.
• Monitor and manage email inboxes, prioritizing and responding to routine correspondence.
• Coordinate complex projects that involve cross-functional teams within the finance and accounting departments.
• Ensure office operations for the finance and accounting departments run smoothly.

Travel & Expense Management

• Manage all aspects of domestic and international travel arrangements for the SVP, Finance and CAO, including flights, hotels, and transportation.
• Process expense reports in compliance with company policies, ensuring timely and accurate submissions.

Special Projects

• Work closely with the SVP, Finance and CAO on special initiatives, including project management, research, and the development of strategic plans.
• Provide support in organizing company events, board meetings, and team-building activities.
• Assist in the preparation and execution of annual planning cycles and quarterly reviews.

Qualifications

• Bachelor's degree or equivalent experience required
• Minimum of 10 years of experience as an Executive Assistant, preferably supporting C-suite executives.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools (e.g., Zoom, Slack).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with finance and accounting terminology or experience in a finance-related industry is a plus.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• A proactive attitude with the ability to anticipate the needs of the SVP, Finance and CAO.

Key Competencies

• Confidentiality: Maintains discretion and upholds the highest standards of confidentiality.
• Proactivity: Anticipates needs and acts without requiring prompting.
• Communication: Clear and effective communicator, both in writing and in person.
• Adaptability: Able to shift priorities and adapt to rapidly changing situations.
• Attention to Detail: Ensures accuracy and completeness in all tasks.
• Problem Solving: Demonstrates initiative and creativity in identifying solutions to complex challenges.

About Alnylam:Alnylam Pharmaceuticals (Nasdaq: ALNY) has led the translation of RNA interference (RNAi) into a whole new class of innovative medicines with the potential to transform the lives of people afflicted with rare and more prevalent diseases. Based on Nobel Prize-winning science, RNAi therapeutics represent a powerful, clinically validated approach to treating diseases at their genetic source by "interfering" with mRNA that cause or contribute to disease. Since our founding in 2002, Alnylam has led the RNAi Revolution and continues to turn scientific possibility into reality.

Our culture:Our people-first culture is guided by our core values: fiercely innovative, open culture, purposeful urgency, passion for excellence, and commitment to people, and these values influence how we work and the business decisions we make. Thanks to feedback from our employees over the years, we've been fortunate to be named a top employer around the world. Alnylam is extremely proud to have been recognized as the #1 Large Employer by Boston Globe Top Places to Work in 2023 for the third consecutive year, one of Science Magazine's Top Biopharma Employers, one of America's Most Responsible Companies for 2024 by Newsweek, a Fast Company Best Workplace for Innovators, and a Great Place to Work in Canada, France, Italy, Spain, Switzerland, and UK - among others.

At Alnylam, we commit to an inclusive recruitment process and equal employment opportunity. We are dedicated to building an environment where employees can feel that they belong, can bring their authentic selves to work, and achieve to their full potential. By empowering employees to embrace their unique differences at work, our business grows stronger with advanced and original thinking, allowing us to bring groundbreaking medicines to patients. Qualified applicants will receive consideration for employment without regard to their race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, ethnicity, marital status, protected veteran status, disability, or any other characteristics prohibited by law.