Receiving Agent

This position leads staff while prioritizing the in-bound and out-bound shipping and receiving for the Stores Dept. and/or the mailroom at Renown Regional by use of the MMIS, provides required documentation, notifies finance of property control as related to capital receipts, prepares out-going items for shipment and maintains all records, bills of laden, packing slips, etc.

This position is responsible for all aspects of customer service for Storeroom and mailroom including conflict resolution, etc.

This position oversees the Receiving Clerks to ensure that stock and equipment are being handled safely and efficiently, and ensures data is properly recorded in the MMIS - Premier.

Collects and records the required shipping and receiving documentation, with oversight to the prioritization as it relates to the delivery of overnight shipments requiring special handling and/or refrigeration.

Provides necessary documentation to Finance to ensure proper control of capital assets by communicating all capital equipment receipts and its related asset tag numbers.

Ensures all items requiring safety checks or assembly by Clinical Engineering and/or Maintenance are properly documented and forwarded to that dept.

Ensures incoming items are not lost or improperly handled and that all documentation is accurate and properly filed for future audit trail reference via use of handheld track pads or other related documentation.

Oversees Storeroom /mailroom equipment to ensure it is properly charged, in functional working order, and when appropriate, updates the related software to ensure it is operating at current levels.

Is responsible for accurately maintaining all file systems on shipping documentation for any future audit trail.

Provides crisis prevention by assisting departments in trouble shooting via MMIS as to items which do not have or have the wrong purchase order, which could lead to a stock-out of a critical supply item. This also includes, "special cases" which requires supplies to be delivered to surgeons who have special ordered a supply.

Ensures staff is properly trained in all aspects of shipping & receiving, to include use of MMIS.

Maintains and updates department procedures as appropriate.

This position does not provide patient care.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

Name

Description

Education:

Must have working-level knowledge of the English language, including reading, writing and speaking English.

Experience:

Candidates with relevant computer, picking, receiving, warehouse equipment and shipping experience will be given preference.

License(s):

None

Certification(s):

None

Computer / Typing:

Must possess, or be able to obtain within 90 days, the computers skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc.