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Legal Secretary

Job Summary

Responsible for a variety of legal secretarial and related duties in a legal setting such as a law office. Schedules hearings, prepares legal documents and correspondence, dockets cases and maintains court dockets and diaries.

Primary Responsibilities

  • Support attorneys by performing clerical and administrative functions.
  • Receive and screen visitors and telephone calls.
  • Answer questions about pending cases, administrative and court rules, and appeal procedures.
  • Schedule and arrange meetings.
  • Arrange transportation for attorneys and clients.
  • Compose legal documents such as pleadings, briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, dictation, shorthand notes, rough drafts, or other materials.
  • Transcribe legal dictation.
  • Insert legal citations into documents.
  • Take minutes of meetings.
  • Proofread and edit materials for correct grammar, spelling, punctuation, format, syntax, and content.
  • Prepare reports for attorneys.
  • Sort and distribute mail to staff.
  • Serve legal papers.
  • Review legal documents.
  • Compose trial notebooks and exhibits listings for case presentation.
  • Prepare materials for court cases.
  • Maintain office files, logs, indices, legal references, and control records.
  • Provide case management assistance and tracking of litigation.
  • Become familiar with court procedures, including venue, jurisdiction, pleadings, motions, appeals and the proper means and forms by which matters are submitted to the court system.