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Office and Administrative Assistants

Job Summary

Responsible for performing an office's administrative activities and managing the office's information database. Compiles, stores, and retrieves company information.

Primary Responsibilities

  • Communicate company information to the public.
  • Operate file management system.
  • Retrieve files for personnel.
  • Conduct research.
  • Manage schedules and book conference rooms.
  • Handle travel arrangements and expense reports.
  • Organize and maintain paper and electronic files.
  • Initiate and oversee projects, including company activities.
  • Disseminate information by using the telephone, mail services, Web sites, and e-mail.
  • Utilize office equipment, including fax machines, photocopiers, scanners, and videoconferencing and telephone systems.
  • Compose correspondence.
  • Create spreadsheets and input data.
  • Perform data entry.
  • Create presentations and reports.
  • Handle budgets.
  • Negotiate with vendors.
  • Handle purchase orders.
  • Manage stockrooms and keep inventories replenished.
  • Make coffee or set out food for guests.
  • Support members of executive staff.
  • Review incoming memos, submissions, and reports and respond appropriately.
  • Prepare agendas.
  • Take minutes of meetings.
  • Conduct research and prepare statistical reports.