Accounts Payable Specialist

Administer all facets of Accounts Payable and provide assistance in other areas of accounting. Maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff.

MINIMUM QUALIFICATIONS

Education: High school diploma.

Training and Experience: 1-2 years of experience in similar positions preferred

General Skills: Must be detail oriented, be able to manage multiple projects with little or no supervision, meet deadlines, analyze problems and find resolutions, possess excellent interpersonal, and communications skills.

Computer Skills: Proficient in Microsoft Excel, Word, and Outlook. Deltek and QuickBooks experience preferred.

DUTIES AND RESPONSIBILITIES

• Administer all aspects of accounts payable to include:
  
  
  
  • Receive and verify invoices, match to purchase orders or obtain appropriate approval, reconcile credit card statements, prepare invoices for payment, enter invoices and expense reports into the accounting system, make payments weekly through checks, ACH, and wire transfers, research vendor statements and resolve any payment/billing issues.
  
  
  
  
• Make trips to the bank and post office.
• Assist payroll and accounting with filing, scanning, shredding and other various clerical duties.
• Answer and screen all telephone calls; refer callers and visitors to appropriate staff.

• Maintain and order supplies for office and kitchen.

• Ensure mail is sorted and distributed to appropriate departments.

• Provide administrative support for senior management.

• Monitor postage meter and ensure shipping and mailing supplies are maintained.

• Provide administrative support as required in the proposal process.

• Coordinate the shipment of all materials sent from CTI including overnight and ground shipments.

• Reconcile Corporate Federal Express bill each month.

• Perform other incidental and related duties as required and assigned.

SUPERVISORY/MANAGEMENT RESPONSIBLITY

None