Undergraduate Advisor - HYBRID - 136869

Department Overview:

The Department of Psychology (http://psychology.ucsd.edu/) consistently ranks among the top experimental psychology programs in the country. Currently there are 30 senate faculty, 5 adjunct professors, 5 research faculty, 25 staff and 65 graduate students. The department has over 50 active federal contracts/grants and gift funds. The annual expenditures total over $10 million across federal, state, and gift funds.

Psychology faculty conduct research within four broad areas: Cognitive Psychology, Cognitive and Behavioral Neuroscience, Developmental Psychology, and Social Psychology. The department has a strong tradition of interdisciplinary research at UCSD, and many faculty maintain collaborative relationships with campus units including Neuroscience, Cognitive Science, UCSD's Medical School, Rady School of Management, and the Salk Institute for Biological Studies. Our forward-looking perspective and rich collaborative environment offers a unique opportunity for cutting-edge research that is changing the face of modern psychology.

Position Overview:

Under the general supervision of the Director of Student Affairs, the Undergraduate Advisor provides a wide variety of academic and student services. Duties include advising undergraduate majors, minors, and other students taking departmental courses; serving as an undergraduate student affairs expert for faculty and staff and as a contact person for other on- and off-campus departments, entities, and organizations; initiating resolution on problematic petitions and forms; working closely with the undergraduate colleges, Registrar's Office, Financial Aid Office, University Extension Office, International Center, Office of Students with Disabilities and other academic departments; administering the human subject pool for the department's experiment management system; providing support to the department's Honors Program; providing for administration of OSD test accommodations; participating in outreach and recruitment events; program planning and administrative management.

Additional duties include: coordinating conferences, workshops, program meetings, and special events for Psychology programs; representing Psychology programs at University functions and student outreach events; representing the department at meetings, workshops, outreach and special presentations and events; managing program budgets.

Working in a team-oriented environment, the position demands excellent interpersonal and communication skills to work effectively with a large and diverse population, and excellent computer skills for data analysis and reporting functions. This position serves as a vital resource to the Undergraduate Affairs Committee, Chair, CAO, and Director of Student Affairs on undergraduate program issues, student-related activities and other educational matters pertaining to the departmental student affairs mission.

• Knowledge of advising and counseling techniques.

• Proven experience in counseling college student population and parents, and strong familiarity with student development in higher education.

• Demonstrated skill in providing expert assessment of students' curriculum needs based on career goals, academic training and research history.

• Understanding of University rules and regulations.

• Knowledge of University and departmental policies relating to undergraduate and graduate students, general education requirements, course scheduling, and educational organization to ensure effective interpretation of educational material and regulations.

• Interpersonal skills. Strong interpersonal skills including tact, diplomacy, humor and flexibility with a broad population (faculty, parents, students, staff, university administrators, general public).

• Multicultural competencies; ability to work with diverse populations.

• Skill to advise/counsel and listen to diverse personalities using independent and mature judgement.

• Skills in service orientation, organization, active listening, and critical thinking.

• Ability to interact with and clarify procedures for students and faculty by means of collecting, researching and coordinating the implementation of new policies.

• Strong ability to analyze complex data and develop recommendations and reports.

• Ability in problem identification and reasoning.

• Strong ability to anticipate problems, identify and analyze options, and implement corrective actions.

• Demonstrated skill in problem solving, conflict resolution and crisis management.

• Ability to multi-task; verbal and written communication skills.

• Ability to manage a heavy workload and work under pressing deadlines with frequent interruptions.

• Ability to initiate, plan, develop, implement, manage and evaluate multiple programmatic activities independently and complete work in a timely manner.

• Excellent written and oral communication skills.

• Ability to handle sensitive issues, provide counseling and maintain confidentiality.

• Knowledge of University-specific computer application programs and pertinent databases.

• Working knowledge of IT systems and demonstrated ability to use computer software systems for e-mail, word processing, and spreadsheets.

• Knowledge of university databases/campus systems including ISIS and TritonLink.

• Events/Conference/Workshop Planning: Demonstrated knowledge of conference/event cost analysis and drafting budget proposal, with skill in monitoring expenditures for each event.

• Demonstrated ability to analyze and evaluate data relating to event development and production.

• Knowledge of programming resources and evaluation techniques on campus and in the community.

• Knowledge of university and department policies and procedures relating to travel, accounting, purchasing and entertainment.

• Skills in Promotions/Marketing and Outreach: Demonstrated skill in working with publicity and in developing appropriate materials to promote programs.

• Ability to use Facebook and other social media used heavily by students to enhance student awareness of and participation in programs and services.

• Experience with tabling at in person recruitment and informational events.

• Identify opportunities and make recommendations to broaden and further the department's strategic and instructional aims.

• Knowledge of University processes and procedures.

• Knowledge of UCSD and departmental procedures relating to undergraduate and graduate students, general education requirements, course scheduling, student employment and educational organization.

• Demonstrated Computer skills: Google Suites, Website maintenance, Microsoft Suites, etc.

• Demonstrated experience with a Mac.

• Mandated CANRA reporter. Duties may require direct contact with children (defined as individuals under the age of 18). Completion of the Child Abuse and Neglect Reporting Act (CANRA) form is required.

• Job offer is contingent upon a satisfactory clearance based on background check results.

• This position offers a hybrid (remote/on-site) work arrangement. The on-site location is on the main campus in La Jolla at Mandler Hall.

• Occasional overtime and weekends may be required.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

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The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

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