Academic Program Management Officer 3-HYBRID - 138193

Scripps Institution of Oceanography at UC San Diego is one of the most important centers for global earth science research and education in the world. Scripps scientists work to understand and protect the planet by investigating our oceans, Earth, and atmosphere to find solutions to our greatest environmental challenges. Scripps leads research in climate change impacts and adaptation, resilience to hazards, conservation and biodiversity, oceans and human health, national security, and innovative technology to observe the planet.

At SIO, five Centers have been established to promote a compelling Scripps research priority with an interdisciplinary approach to collaborations within and outside Scripps, UC San Diego, other universities, government agencies, or industry. These centers contribute to Scripps purpose and mission in research, education, and public service. SIO is continually exploring with the faculty the development of new centers and activities that require support and mentoring development of the new research program.

Under the direction of the Scripps Deputy Director for Research, this position will independently manage collaborative and interdisciplinary engagement between faculty, staff, and partners across the five Centers at Scripps Institution of Oceanography and represent the program to outside organizations. The incumbent will oversee all administrative operations, finance, human resources, and facilities for the program. This position designs and develops major program components and administers the full range of the program's operational requirements, including working with faculty on formulating short-term planning and procedures, evaluating the program's effectiveness, and recommending changes as necessary. The incumbent will identify and pursue funding opportunities and revenue streams, and participate in budgeting and accounting processes to support the financial infrastructure of the program. They will develop and maintain a robust communication infrastructure for the collaborating partners, develop and organize conferences, workshops, and other public forums, and serve oncommittees representing the program as needed.

• Advanced degree in related area and / or equivalent experience / training. Terminal degree in a related field preferred (PhD, JD, MD, etc.).

• Academic background and experience in selected area of research preferred.

• Thorough knowledge of administrative, budgetary, human resources and financial principles and practices.

• Strong oral and written communication skills. With emphasis on working with students, staff, and faculty from diverse racial, cultural, ethnic, and socioeconomic backgrounds. Proven ability to compose, draft, and edit correspondence, reports, notices, and announcements.

• Strong ability to think creatively and independently on concepts requiring advanced analytical skills. Demonstrated ability to understand and synthesize diverse ideas, perspectives, data, and approaches to address complex problems. Develops strategic approaches to address challenges and aligns partners and resources for collaborative design and implementation.

• Strong interpersonal skills and ability to work with diverse groups to achieve results. Ability to interact in a positive manner with diverse clientele, including prominent social and business figures, international visitors and dignitaries, elected officials, campus and systemwide administrators, faculty, staff, and students using a high degree of tact, diplomacy, flexibility, and discretion.

• Strong ability to work collaboratively with internal and external peers and managers. Thorough knowledge of functional areas and understanding how work may impact other areas. Ability to learn and synthesize new information and make recommendations to administration for action/consideration.

• Solid fundraising experience.

• Proven experience with successful event planning and organization of special events and training programs, including familiarity with generally accepted practices of the industry. Proven skills to handle logistics of a wide variety of special events, including meetings, staff appreciation socials, lectures, seminars, and workshops.

• Demonstrated ability to work independently and as a part of a collaborative team, to organize, establish job priorities to meet deadlines, and constantly changing priorities. Proven ability to adapt to interruptions and a fluctuating workload, organize work and prioritize tasks to meet established and variable deadlines, and function effectively under deadline pressure to fulfill assignments on schedule.

• Experience with project management and demonstrated experience working on projects from conceptualization to completion.

• Strong originality and creativity to anticipate and plan for new or changing workloads, to recommend new administrative approaches to support organizational objectives, to suggest or carry out special projects, and to resolve problems.

• Demonstrated experience in and proven ability to function with a very high degree of accuracy at a coordinator level, and to represent the Program's best interest at all times.

• Excellent customer service skills. Ability to communicate in a helpful, pleasant, and informative manner to a wide variety of people, both in person and on the phone.

• Ability to properly assess crisis situations involving students, staff, and/or academics and provide appropriate referrals and support.

• Thorough knowledge of applying adult learning theories and education methodologies. Strong working knowledge of higher education.

• Experience with complex and confidential calendaring, public relations, development, special projects, and community relations in a fast-paced environment.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace