Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a key member of our Facilities Support Services team, you will act as the primary on-site liaison for our client, Farmers, ensuring their office space is maintained and operates flawlessly. Your main purpose is to be the central point of contact for all facility-related matters, interfacing directly with building property management, external vendors, and internal client departments like IT. This role is critical to JLL's business objective of delivering outstanding client service by providing proactive, hands-on support, promoting goodwill, and working diligently to manage and reduce expenses while ensuring a productive and efficient workplace for the Farmers community.

What your day-to-day will look like:

• Act as the main liaison with building property management for all maintenance, repairs, and coordination of services like HVAC, lighting, and elevator usage.
• Manage all vendor activities on-site, including scheduling deliveries, coordinating building access, and opening work tickets to ensure timely service.
• Interface directly with the Farmers community as a dedicated representative, providing excellent customer service and support.
• Collaborate with internal departments, consulting with IT for data and phone line needs and coordinating with central managers for equipment installations, moves, adds, and changes (IMAC).
• Support office reconfigurations and restack projects by coordinating all necessary logistical duties.
• Handle administrative tasks using Microsoft Office to create and maintain documents, manage communications, and assist with special projects as requested.
• Provide backup support for mail and supply functions during breaks or absences to ensure seamless office operations.

Required Qualifications:

• Proven experience in a facilities support, office coordination, or property management liaison role.
• Excellent communication and interpersonal skills, with the ability to work successfully and professionally with all levels of an organization.
• Demonstrated ability to work independently with minimal supervision.
• Strong proficiency in the Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience coordinating with external vendors and building management.
• Strong organizational skills to manage multiple priorities and achieve goals.
• A proactive mindset focused on containing and reducing operational expenses.

Preferred Qualifications:

• Experience using a work order ticketing system.
• Familiarity with the logistics of office moves or restacks.
• Basic understanding of IT, electrical, and mechanical needs within a corporate office.
• Experience in a corporate client-facing environment.
• Previous experience handling mailroom or office supply duties.

Location: On-site

Work Shift: Standard business hours

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.