Project/Program Assistant - 139048

Under the direction of the QI Projects Team Supervisor (Lovella Cacho), this position serves as a high-level transactional and operational resource for the Qualcomm Institute. The incumbent provides complex administrative and financial support for research projects, manages building access and key distribution for Atkinson Hall, and ensures the QI administrative suite front desk is consistently staffed and professionally managed.

This role is responsible for the training and daily oversight of student assistants to ensure seamless reception operations and serves as the primary backup to the Executive Assistant to the Director. The incumbent also acts as a departmental liaison, coordinating relations with faculty, staff, students, and external partners while providing essential logistical coordination for meetings and special events.

Please Note: This is not a hybrid position. Must work in the office Monday - Friday.

• Bachelors degree or equivalent combination of education and work experience.

• Excellent customer service and interpersonal skills, including tact and diplomacy, to work with a diverse population of faculty, staff, and external visitors.

• Demonstrated administrative skills to include the ability to organize and prioritize tasks with strong use of initiative, sound judgement, independent thought, and precise attention to detail with high level of professionalism

• Proven ability to independently perform accurate financial calculations and reconciliations, ensuring compliance with University and funding agency policies.

• Demonstrated experience planning and making logistical arrangements for events and meetings, orientations and group sessions.

• Demonstrated ability to train and oversee the work of student assistants, ensuring consistent front-desk coverage and professional office operations.

• Ability to work efficiently as a team member and foster positive relationships with co-workers and clients.

• Experience independently researching, compiling, and organizing data/materials from various sources for project reports and information requests.

• Strong organizational skills to manage multiple competing priorities, including facility access requests and transactional deadlines.

• This position is 100% on-site at Atkinson Hall (General Campus), Monday through Friday, with occasional evening and weekend hours required for overtime.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

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For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

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Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace