Facilities Administrator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Administrator - JLL

What this job involves:

As a Facilities Administrator at JLL, you'll serve as a key operational partner supporting the seamless delivery of facility services for our clients. This role combines administrative expertise with facilities coordination, positioning you at the center of building operations where you'll manage work orders, coordinate vendors, maintain critical documentation, and serve as a trusted point of contact for building occupants. Your organizational skills and attention to detail will directly impact facility performance, client satisfaction, and service excellence. This is an excellent opportunity for detail-oriented professionals seeking to build a career in facilities management with a global industry leader, where your contributions support world-class workplaces and drive operational efficiency.

What your day-to-day will look like:

Process and prioritize maintenance work orders through computerized maintenance management systems (CMMS), coordinating with technicians and vendors to ensure timely completion while tracking status and communicating updates to stakeholders.

Maintain comprehensive facility documentation including maintenance schedules, vendor contracts, compliance records, safety certifications, and equipment logs to support operational excellence and regulatory requirements.

Coordinate vendor relationships by scheduling services, verifying work completion, maintaining performance records, and assisting with obtaining quotes and processing service agreements.

Respond to facility-related inquiries from building occupants with professional, courteous service, addressing concerns efficiently and escalating issues appropriately to maintain positive client relationships.

Generate regular reports on maintenance activities, costs, utility consumption, and key performance indicators to support data-driven decision-making and continuous improvement initiatives.

Process invoices, track budget expenditures, and manage financial documentation to support accurate cost management and reporting.

Support health, safety, and environmental compliance efforts by maintaining required documentation, assisting with safety drills, and coordinating training sessions.

Required Qualifications:

* High school diploma or equivalent (Associate's degree in Business Administration, Facilities Management, or related field preferred)

* Minimum 2 years of administrative experience in facilities management, property management, or corporate services environment

* Demonstrated proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with strong data management capabilities

* Excellent written and verbal communication skills with proven ability to interact professionally with diverse stakeholders

* Strong organizational abilities with proven capacity to manage multiple priorities simultaneously in fast-paced environments

* Customer service orientation with professional demeanor and ability to maintain discretion with confidential information

Preferred Qualifications:

* Experience with computerized maintenance management systems (CMMS) such as Corrigo, Maximo, ServiceNow, or similar platforms

* Working knowledge of building systems, facility operations terminology, and maintenance processes

* Familiarity with health, safety, and environmental regulations applicable to facility operations

* Experience supporting service level agreements (SLAs), tracking performance metrics, and contributing to continuous improvement initiatives

* Proficiency with SharePoint or other document management systems for organizing and maintaining facility records

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.