New

Project/Administrative III

The J. Paul Getty Trust
vision insurance, paid holidays, 403(b), retirement plan
United States, California, Los Angeles
1200 Getty Center Drive (Show on map)
May 27, 2026
Project/Administrative III Job Family Grounds Maintenance Type Regular Full-Time Position Status Getty Center Workplace Type Onsite Salaried/Hourly Hourly Hiring Pay Scale $27.50 - $35.06 Hourly Salary Commensurate with experience and internal equity Program/Department Facilities - 1441-Grounds and Garden Requisition Number 2026-4793 ERRP Eligible No Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary Responsible for providing administrative support or project coordination for a department, program or project team or Sr. Manager. Major Job Responsibilities Composes and produces a variety of business correspondence, reports and related materials or guides the work of other staff toproduce these materials Coordinates the preparation, development and production of major documents, such as presentations or proposals Responds to inquiries and requests for information requiring knowledge of department/program activities, policies and procedures Serves as internal resource to department/program staff on Getty policies and procedures. Researches information and relaysofficial interpretations. Stays up to date on organizational policies and procedures Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with externalvendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution ofrelated materials. Attends functions to ensure satisfactory outcome Researches and gathers data for department/program reports. Conducts preliminary analysis of data and recommends reportcontent and format to display findings most effectively Assists in administration of contracts. Interacts with Procurement and Finance Departments to provide information and resolveissues Assists in the preparation of budget materials. Tracks and monitors budget expenditures and reports on variances Oversees day-to-day office operations. Implements changes or enhancements to procedures to improve productivity and efficiency Assists in maintaining office equipment and purchases (including ordering Grounds uniforms) May advise, direct or review the work of staff or external consultants Qualifications High school diploma/GED; Bachelor's degree preferred Minimum 3-4 years related experience Bi-lingual skills in Spanish and English Knowledge, Skills and Abilities Proficient computer skills and demonstrated experience with office software and email applications Demonstrated ability to follow through and complete assigned tasks Strong verbal and written communication skills Excellent customer service/interpersonal skills Ability to prioritize and multi-task Depending on assigned area, reading or conversation skills in one or more foreign languages preferred Benefits and Perks Here are just some examples that Getty offers/provides for full-time employees: Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee Investment retirement plan - with up to 5% Getty Match Getty contribution of 6%, on behalf of employee, to 401(a) retirement account Educational Assistance and professional development Paid Vacation, Sick and Personal Days 12 Paid Holidays Many positions have bi-weekly Off-Fridays On-Site Fitness Center at Getty Center Community service opportunities To learn more about our comprehensive benefits and long list of perks, go to Getty HR.