Art Collection Registrar

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Art Collection Registrar - JLL

What this job involves:

JLL is seeking an Art Collection Registrar to manage Capital One's corporate art collection in Richmond, VA. This role combines museum-quality collection management with data systems expertise to maintain comprehensive documentation, oversee artwork logistics, and support workplace integration of Capital One's art program. Working as part of a collaborative art management team, the ideal candidate brings both registrarial training and strong technical skills to ensure collection integrity and operational excellence.

What your day-to-day will look like:

Database Management and Documentation

• Manages and maintains a museum-standard collections management database, ensuring accurate cataloging of all collection objects

• Records all collection activity including acquisitions, loans, installations, deinstallations, condition assessments, and valuations

• Refines custom database fields and functionality to support collection-specific tracking needs

• Maintains comprehensive documentation of artwork location, provenance, condition history, and financial records

• Generates reports for stakeholders including collection summaries, valuation updates, and monthly operational metrics

• Ensures data integrity through regular audits and quality control procedures

• Collaborates with client IT team on database coding and maintenance requirements

• Develops bulk data upload processes using dynamic coded macros and structured spreadsheets

• Produces system-generated reports from the collection database for team distribution

Art Collection Policy and Procedures Development

• Creates and implements operational guidelines for artwork handling, storage, and conservation

• Develops acquisition and deaccession policies aligned with Capital One's corporate objectives and museum best practices

• Establishes standardized procedures for artwork movement, installation, and maintenance

• Documents workflows that integrate seamlessly with Facilities Management and Workplace Experience teams

• Authors training materials and protocols for staff and vendors handling artwork

Collection Registration and Inventory Management

• Conducts regular physical inventories to verify artwork locations and conditions

• Maintains accurate location tracking as artwork moves between storage, workspaces, and temporary installations

• Catalogs new acquisitions with detailed object records including artist information, materials, dimensions, and provenance

• Manages artwork accessioning and deaccessioning processes in compliance with established policies

• Coordinates artwork tagging, labeling, and identification systems

Appraisal and Valuation Coordination

• Coordinates appraisal activities with third-party vendors, providing collection data and documentation

• Archives appraisal records and ensures all valuations are current in collection database

• Supports insurance documentation by providing valuation reports and condition information

• Tracks artwork values for financial reporting and asset management purposes

Vendor Management and Logistics

• Serves as point of contact for third-party vendors including art handlers, installers, conservators, framers, and appraisers

• Manages relationships with art transportation and storage companies

• Oversees packing, crating, and shipping of artwork for loans, exhibitions, or relocations

• Establishes vendor protocols to ensure conservation-minded handling standards

Storage and Asset Management

• Manages onsite and offsite storage facilities, ensuring proper environmental conditions and security in collaboration with local team members who oversee art activity at these locations

• Ensures vendor compliance with procedures for packing and protecting stored artwork using museum-quality archival materials

• Catalogs objects to specific storage locations with clear identification systems

• Implements inventory schedules and maintains organized, accessible storage arrangements

• Identifies candidates for deaccession based on condition, relevance, and collection goals

Workplace Art Integration and Curation

• Supports team efforts for workplace art installations by auditing existing displays

• Researches artist information to create interpretive materials and didactic labels

• Collaborates with Workplace Experience teams on art placement that enhances physical environments

Conservation and Condition Reporting

• Conducts condition assessments of artwork to identify conservation needs

• Documents existing damage, restoration history, and ongoing preservation concerns

• Leads search efforts for missing objects and maintains comprehensive reporting

• Coordinates conservation treatments with qualified conservators

• Maintains ongoing condition monitoring practices to ensure collection preservation

• Ensures proper environmental controls in storage and display locations

Compliance and Rights Management

• Ensures copyright compliance for publicly displayed artwork

• Documents and manages files related to image use license agreements with artists or estates when required

• Maintains documentation of artist permissions and reproduction rights

Required Qualifications

• Bachelor's degree in Art History, Museum Studies, Arts Administration, or related field

• 5+ years of professional experience as a museum registrar or corporate art collection manager

• Demonstrated expertise in collections management systems (TMS, PastPerfect, Collective Access, ArtLogic, or similar museum-standard databases)

• Proven experience managing collections of 1,000+ objects with responsibility for database maintenance and documentation

• Strong knowledge of conservation principles, proper artwork handling techniques, and museum-quality storage protocols

• Understanding of appraisal standards (USPAP), insurance requirements, and fine art valuation practices

• Vendor management experience including coordination of art handlers, conservators, installers, and specialized service providers

• Excellent project management and organizational skills with ability to manage multiple priorities

• Strong written and verbal communication skills with ability to interact effectively across all organizational levels

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

• Ability to lift and move artwork weighing up to 50 lbs using proper handling techniques

• Valid driver's license and ability to travel occasionally to offsite storage locations

Preferred Qualifications

• Master's degree in Museum Studies, Art History, Arts Administration, or related field

• Advanced Excel skills including pivot tables, VLOOKUP, data analysis, and dashboard creation

• Experience with database customization, SQL queries, or scripting/coding for data management

• 7+ years of registrarial experience in museum or corporate collection settings

• Experience implementing or migrating collections management databases

• Demonstrated success developing collection policies, procedures, and compliance frameworks

• Experience working within corporate facilities management or integrated service delivery models

• Familiarity with multi-site collection management operations

• Background in art curation or workplace art programming

• Professional affiliations with organizations such as American Alliance of Museums (AAM) or Association of Registrars and Collections Specialists (ARCS)

• Knowledge of copyright law and artist rights management as applied to corporate collections

Location:

Richmond, VA

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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