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Office Manager

American Heart Association
United States, Florida, West Palm Beach
May 26, 2022


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association has an excellent opportunity for an Office Manager in Palm Beach County !

The Office Manager will be responsible for providing advanced Executive Assistant support to leadership including managing meeting and travel calendar, planning travel, preparing documents for meetings with volunteers and sponsors, documenting financial activities, developing activity and informational reports, volunteer relationship management, completing logistics for meetings and work on projects as assigned.

Some of your responsibilities will include (but not limited to):

  • Provides advanced administrative support such as calendar management, preparation for meetings, and travel coordination for field office leadership.

  • Prepares confidential correspondence, maintains files, and manages the office and clerical systems.

  • Manages donor, volunteer, and sponsor information; gathers, coordinates, and manages information and details (e.g., giving; committee/board involvement, etc.) on key volunteers and donors.

  • Manages logistics for internal and external meetings and conferences. Communicates with and coordinates vendors, caterers, service providers and other external contacts. Purchases plaques, gifts, and recognition items related to leadership volunteer groups.

  • Processes expenses, invoices, and monitors other financial matters as assigned and in compliance with established AHA procedures.

  • Aids with special event management including invitations, planning, logistics, attendee lists, etc.

  • Manages data entry for special events including donations, auction items and guest names.

  • Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating multiple presentations and disseminating information.

  • Plans and prepares weekly, periodic, and special reports. Gathers, tracks, and reports data (in requested format) on a variety of projects (e.g. quarterly challenges.

  • Works with Community Impact staff on logistics as needed

In this role, you will report to the Executive Director, Palm Beach County.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Want to move your resume to the top so that you can become a "Relentless force for a world of longer, healthier lives?" Here are some things to consider:


  • High School Diploma or equivalent.

  • Two (2) - Four (4) years of experience providing administrative support to multiple managers or executive level management.

  • Two (2) years of financial experience.

  • Two (2) years of experience preparing budget information, processing invoices, calculating expenses.

  • Intermediate proficiency with Microsoft Office Applications: Excel, Word, Power Point, and Outlook.

  • Some college preferred.

Compensation & Benefits

The American Heart Association offers programs to help you maintain work/life satisfaction according to your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university as well as various other training and support mechanisms locally and through our National Center.

#The AHA Life is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life satisfaction, and our Guiding Values - check out this hashtag on Facebook, Instagram, and Twitter today!

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills - helping you grow and thrive at the American Heart Association.

The American Heart Association's 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #The AHA Life

EOE/Protected Veterans/Persons with Disabilities

Location US-FL-West Palm Beach

Posted Date 3 hours ago (5/26/2022 9: 51 AM)

Requisition ID 2021-7819

Job Category Administrative Support

Position Type Full Time

Location: FL-West Palm Beach