Office Assistant
Phoenix, AZ
Lewis Roca is a top ranked Am Law 200 commercial law firm and one of the largest in the Western United States. We are seeking a Office Assistant to join our team!
Summary:
The Office Assistant will provide backup support to the firm's receptionist, maintain conference room schedules, work closely with the Meeting/Events team for conference room/hospitality support, and coordinate with facilities vendors, including catering, office supplies, and property management.
About Lewis Roca:
Our award winning team of lawyers offer extensive experience in a wide range of disciplines. We strive to be the employer of choice in the legal community. Our goal is to attract talent of varied backgrounds who meet our standards of excellence and reflect the marketplace that we serve. We embrace this diversity; it contributes to our success.
A set of core principles guide our work with our clients and with each other. Together, we call this Experience Amplified. It is a client-centered operational approach that helps define a culture of service excellence. It contributes to our highly collaborative group of business professionals, led by a dedicated and passionate C-Team.
Duties and Responsibilities:
Other duties may be assigned.
- Maintain conference room schedules, set up conference rooms as requested and make catering arrangements as needed
- Coordinate with facilities vendors
- Act as backup to receptionist, routing phone calls, taking and delivering messages, and welcoming visitors to the office, and receiving deliveries
- Assist with the preparing offices for new hires, moves, and terminations
- Send notifications as needed to building security to notify them of expected guests
- Maintain accurate inventory of office supplies and order new materials as needed
- Assist with management of kitchen supplies, including inventory
- Stock service and catering kitchens and maintain a high level of cleanliness daily
- Respond to requests or issues related to facilities management
- Assist with the coordination office recycling program
Qualifications: To perform the job successfully, an individual should demonstrate the following competencies:
- Must be committed to providing outstanding internal and external customer service and demonstrate strong interpersonal skills
- Excellent organizational skills, ability to prioritize, and comfortable working independently
- Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
- Strong attention to detail
- Proficient computer skills and ability to operate general office equipment
Education and Experience:
- High school diploma or GED required
- Experience with conference room scheduling and event planning
- Experience with preparation and submission of electronic expense reports a plus
- Experience as a receptionist or backup receptionist in a professional services environment a plus
Lewis Roca offers competitive compensation and benefits, including:
- 401(k) with generous employer match
- 3 weeks of paid time off
- 10-paid holidays per year
- Benefits start on day 1
- Several medical plan options to choose from, including traditional plans and HSA qualified plans
- Tuition reimbursement
- Gym reimbursement
- Well-being program
- Employer-paid life insurance and long term disability
- And much more!
How to Apply
Thank you for your interest in Lewis Roca. To complete an application and submit your resume, please click "Apply for this Position." No phone calls, please. We will contact you if your resume indicates that you are a strong candidate for this position. #LI-LH1 #LI-ONSITE
We are not accepting resumes from search firms for this position.
Lewis Roca is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law.
For more information about equal employment opportunity,
please click here for the "Know Your Rights" poster
. To request a disability accommodation in the application process,
. Lewis Roca participates in E-Verify, please click
for more information. For information regarding your Right to Work, please click
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.
#LI-LH1
Lewis Roca Rothgerber Christie
life insurance, paid time off, paid holidays, long term disability, tuition reimbursement, 401(k)
March 21, 2023