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Litigation Legal Assistant - Intellectual Property

Lewis Roca Rothgerber Christie
life insurance, paid time off, paid holidays, tuition reimbursement, 401(k)
United States, California, San Francisco
100 Pine Street (Show on map)
Jul 15, 2024

Litigation Legal Assistant - Intellectual Property


San Francisco, CA

Job Id:

# of Openings:

Litigation Legal Assistant - Intellectual Property

San Francisco, CA

Lewis Roca is a top ranked Am Law 200 commercial law firm and one of the largest in the Western United States. We are seeking an IP Litigation Legal Assistant to join our team!


The Legal Administrative Assistant will, with minimal guidance, provide assistance with IP litigation support to three attorneys in our San Francisco office. This role provides critical coordination support to a team of attorneys spanning pleading and document preparation, tracking service, interacting with clients, and interacting with the team on ongoing matters.. Due to the nature of this role, the Litigation Legal Assistant will be required to work in the office 3 days a week, and two days hybrid after the training period.

About Lewis Roca:

Our award winning team of lawyers offer extensive experience in a wide range of disciplines. We strive to be the employer of choice in the legal community. Our goal is to attract talent of varied backgrounds who meet our standards of excellence and reflect the marketplace that we serve. We embrace this diversity; it contributes to our success.

A set of core principles guide our work with our clients and with each other. Together, we call this Experience Amplified. It is a client-centered operational approach that helps define a culture of service excellence. It contributes to our highly collaborative group of business professionals, led by a dedicated and passionate C-Team.

Duties and Responsibilities:

  • Draft, format, and proofread written materials, forms, and other documents in MS Word with vigilant attention to detail, grammar, and editing.
  • Data maintenance, data / electronic document management, and reporting, in compliance with firm policies using document management software and spreadsheets.
  • Ensure the timely and accurate filing of documents on a regular basis.
  • Manage, monitor, and proactively follow-up on both docketed and non-docketed deadlines.
  • Submit E-Court filings using State and Federal Court filing systems and the ability to accurately decipher court rules.
  • Transcribe legal documents, correspondence, contracts, and memoranda.
  • Review and edit prepared documents for accuracy, including accurate proofreading.
  • Accurately maintain client files.
  • Prepare and maintain document binders.
  • Redline contracts utilizing comparison software.
  • Interact with clients to create notifications regarding service of process, answer due dates, disclosure statements, and pleading information needed.
  • Proactively outreach to clients to provide updates, follow up on open items, and communicate next steps.
  • Complete projects under agreed-upon deadlines and proactively work towards successfully meeting those deadlines.
  • Develop and maintain positive business relationships with clients, paralegals, attorneys, and other colleagues.
  • Maintain complete confidentiality of client matters through demonstrated diplomacy and discretion.
  • Manage and maintain timekeepers' schedules and calendars.
  • Deliver important administrative support such as scheduling, time entry based on detailed notes, expense reporting for client and court-related expenses, email management, correspondence, initiating conflict checks, and opening matters as requested.
  • Some duties may require in-office presence.
  • Other duties as assigned.

Office Coordinator (in collaboration with the Director of Administration)

  • Serve as primary point of contact with building management and vendors.
  • Serve as primary point of contact for general office maintenance, repairs, and upkeep - including floors, HVAC, furnishings, equipment, and parking arrangements; as well as any tenant improvement projects.
  • Work closely with Office Managing Partner for local events and reinforcement of firm culture initiatives.

Education and Experience:

  • High school diploma or GED equivalent required. College level courses/degree preferred.
  • Legal Secretary/Assistant experience in a law firm environment, including three years of IP litigation experience, required.
  • Above average proficiency in Microsoft Word with strong and accurate typing skills.
  • Firsthand experience with both electronic and paper file organization and maintenance; iManage experience preferred.
  • Excellent proofreading, editing, grammar, communication, and organizational skills, as well as an ability to prioritize.
  • Devotion to excellence for all responsibilities, including those that are more repetitive and administrative in nature.
  • Work efficiently under minimal supervision.
  • Adhere to and support the firm's standards, policies, and procedures.
  • Maintain cooperative, diplomatic working relationships with co-workers, attorneys, and supervisors; work as part of a team and collaborate with colleagues.
  • Ability to complete projects under tight deadlines even when there are competing requirements and changes in assignments.
  • Solid time management skills; ability to execute within established processes and directions on a timely basis; solid prioritization skills and results-driven orientation.
  • Demonstrated ability to capture details and work in a busy practice producing work-product with a high degree of accuracy.
  • Professional demeanor and experience communicating through different channels, and with different personalities/audiences.
  • Project management mindset including the ability to monitor the due dates and status of multiple tasks simultaneously, both their own and that of others involved in the work.
  • Demonstrate astute judgment - know when to triage a problem and work through it independently and when it is best to engage or notify others.

Pay rate: $80,000 - $110,000 per year

Compensation can vary based on qualifications and experience.

This position is subject to export control laws.

Lewis Roca offers competitive compensation and benefits, including:

  • 401(k) with generous employer match
  • 3 weeks of paid time off
  • 10-paid holidays per year
  • Benefits start on day 1
  • Several medical plan options to choose from, including traditional plans and HSA-qualified plans
  • Tuition reimbursement
  • Gym reimbursement
  • Well-being program
  • Technology stipend
  • Employer-paid life insurance and long-term disability
  • And much more!

How to Apply

Thank you for your interest in Lewis Roca. To complete an application and submit your resume, please click "Apply for this Position." No phone calls, please. We will contact you if your resume indicates that you are a strong candidate for this position. #LI-LH1 #LI-HYBRID

We are not accepting resumes from search firms for this position.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Lewis Roca is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law.

For more information about equal employment opportunity, please click here for the "Know Your Rights" poster . To request a disability accommodation in the application process, please click here . Lewis Roca participates in E-Verify, please click here for more information. For information regarding your Right to Work, please click here .

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