Facilities Financial Manager
 JLL | |
 United States, Massachusetts, Devens | |
 Sep 26, 2024 | |
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What this job involves: Join our team as a Facilities Financial Manager and take charge of driving financial excellence and operational efficiency in facility management. In this key role, you will be responsible for creating purchase orders, budget tracking, variance reporting, client reporting, and ensuring adherence to policies and procedures.
What your day-to-day will look like: Supporting the development of comprehensive financial forecasts, including full-year plans and mid-year updates. Raising purchase orders for service repairs, service contracts, and facilities supply, while aligning with established finance processes. Providing financial analytical support to site leadership and the JLL finance department. Analyzing performance data to forecast trends and identify opportunities for growth, profitability, cost-savings, and process improvements. Ensuring discrete and confidential handling of sensitive information. Tracking and managing vendor/client billing activities, as well as long-term and short-term vendor contracts/purchase orders. Collaborating on cost-saving initiatives and process improvement projects. Maintaining current knowledge of Master Services Agreements and any relevant amendments or appendices. Participating in the development and distribution of best practices, process documentation, and user support materials for reporting to internal and external stakeholders. Demonstrating a high level of customer service and fostering effective relationships with business leadership, finance, and accounting teams. Collaborating with the team to share and improve technical skills. Competencies: Adaptability: Ability to maintain effectiveness in varying environments, handle multiple responsibilities, and work with diverse groups of people. Planning and Organizing: Skilled in establishing action plans, evaluating results, managing schedules, and effectively coordinating multiple activities to achieve goals. Customer Focus: Dedicated to meeting customer expectations, building positive relationships, and gaining trust and respect. Dealing with Ambiguity: Adaptable in the face of change, comfortable with uncertainty, and able to make decisions based on limited information. Motivating Others: Creates an empowering environment that inspires the team to excel and feel valued. Performs additional job duties as requested. Desired or preferred experience and technical skills: Bachelor's Degree, preferably in Finance or Accounting. Experience managing operational budgets of over 10 million. Proficiency in Ariba, SAP, Oracle, JD Edwards, Yardi Marketplace, or similar systems. Experience in biopharmaceutical, research, or maintenance operations. Required Skills and Experience: 3-5 years of related experience in Facilities Coordination and Financial management. Strong financial/analytical and organizational skills. Experience in purchase order processing and vendor invoicing. Excellent communication skills with the ability to collaborate effectively with senior leaders and present to clients. Experience with budgeting and forecast development (FP&A). Exceptional time management skills, ability to handle multiple tasks, and work well in a fast-paced environment. Strong problem-solving skills, including the ability to identify innovative solutions and implement them with urgency. Ability to work independently and collaboratively. Advanced Excel skills, including proficiency in complex formulas. Proficient in Spend Management Methodologies. Join our dynamic team today and contribute to the success of our organization by ensuring financial efficiency and excellence in facility management. Estimated compensation for this position is: $85.000.00 - $105,000.00 USD per year. The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. | |